Privacy Policy for Articuler.ai

Last Updated: January 30th, 2025

1. Introduction

Welcome to Articuler.ai (the “App”), operated by BABEL INTELLIGENCE LIMITED (“Company,” “we,” “our,” or “us”). Our registered office is located at 2261 Market Street, STE 22296, San Francisco, CA 94114, United States.

We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application and related services.

2. Information We Collect

2.1 Gmail API Access and Email Data

If you choose to integrate your Gmail account with Articuler.ai, we may request access to your Gmail account via Google’s Gmail API. The data collected includes:

• Email Headers (recipient, subject line, timestamps)
• Email Content (only for emails sent through Articuler.ai)
• Drafts Created via Articuler.ai
• Send Functionality (ability to send emails on your behalf)

What We Do Not Collect:

• We do not access, read, or store any emails in your inbox that were not sent through Articuler.ai.
• We do not retain your Gmail data beyond what is necessary for sending emails.
• We do not use Gmail data for advertising, AI model training, or data analysis beyond delivering the intended service.

2.2 Voice Recordings and User Consent

Users may upload voice recordings to Articuler.ai for AI-powered speech analysis.

User Responsibility:

• Users must obtain explicit consent from any individual whose voice is included in a recording before uploading it to Articuler.ai.
• Articuler.ai is not responsible for the content of the recordings, including any privacy violations that arise from unauthorized recordings.

How We Use Voice Data:

• Analysis Only: We process recordings using AI for speech analysis and conversation insights.
• No Retention Beyond Processing: We do not store recordings permanently or use them for AI training.

2.3 User Account Information

• Name and contact information
• Login credentials (OAuth authentication via Google; we do not store your password)
• User preferences and settings

2.4 Technical Information

• Device information
• IP address
• Usage statistics
• Application performance data

3. How We Use Your Information

3.1 Gmail API Usage

We use your Gmail data strictly to facilitate email drafting and sending on your behalf. Specifically, we:

• Generate networking emails based on user input
• Send emails from your connected Gmail account upon your request
• Maintain a log of emails sent via Articuler.ai for user reference (not retained beyond necessary processing)

Compliance with Google API Policies:

• No AI Training: We do not use Gmail data to train, improve, or refine generalized AI or ML models.
• No Data Sharing: We do not share Gmail data with third parties, except as necessary to provide the service (e.g., email delivery).
• No Automated Bulk Sending: Our platform is designed to support one-to-one networking emails, not mass emailing or spamming.

3.2 Voice Recording Analysis

• Processing Only: Voice data is analyzed in real-time for conversational insights.
• No Content Monitoring: Articuler.ai does not monitor or verify the legality of uploaded recordings. Users are solely responsible for ensuring compliance with privacy laws.

3.3 Service Improvement

• To enhance and optimize our application
• To develop new features and services
• To maintain and improve the security of our platform

3.4 Communication

• To respond to your inquiries and support requests
• To send you important updates about our service
• To provide you with promotional materials (with your consent)

4. Data Storage and Security

4.1 Data Storage

• Email Data: Emails sent via Articuler.ai are not stored permanently. Any logs are kept only for debugging or service continuity and are deleted within 30 days.
• Voice Recordings: Stored temporarily for analysis and deleted after processing.
• Authentication Data: We use OAuth 2.0 for authentication and do not store your Google password.

4.2 Security Measures

• Encryption: Data in transit and at rest is encrypted using industry-standard protocols.
• Access Control: Only authorized personnel can access email-related logs for troubleshooting, and access is strictly logged and monitored.
• Regular Audits: We conduct security reviews to ensure compliance with Google API Services User Data Policy.

5. Data Sharing and Disclosure

We do not sell, rent, or share your Gmail or voice recording data with third parties, except in the following cases:

• Service Providers: Trusted partners that assist with email processing (e.g., Google APIs).
• Legal Compliance: If required by law or a court order.
• User Consent: Only when you explicitly grant permission.

6. Your Rights and Choices

• Revoke Access: You can revoke Articuler.ai’s access to your Gmail account anytime via Google’s Security Settings.
• Data Deletion: You may request deletion of all stored data related to your account.
• Access & Correction: You can view and update your account details through the app.

7. Compliance with Google API Policies

Articuler.ai’s use of Google’s Gmail API fully complies with the Google API Services User Data Policy, including:

• Limited Use: We access Gmail data only for sending user-authorized emails.
• No AI/ML Training: We do not use Gmail data to train AI models.
• No Unauthorized Sharing: We do not share Gmail data with advertisers or third parties.
• User Control: You can revoke API access anytime via your Google account settings.

8. Children’s Privacy

Articuler.ai is not intended for users under 13 years of age. We do not knowingly collect personal information from children.

9. California Privacy Rights (CCPA Compliance)

If you are a California resident, you have the right to:

• Know what personal data we collect and how it’s used
• Request deletion of your personal data (subject to legal exemptions)
• Opt-out of data sharing (we do not sell user data)

To exercise these rights, contact us at support@articuler.ai.

10. Contact Us

If you have questions about this Privacy Policy or your data, please contact us:

• Email: support@articuler.ai
• Address: 2261 Market Street, STE 22296, San Francisco, CA 94114, United States

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify users of material changes via email or in-app notifications.

12. Consent

By using Articuler.ai, you agree to:

• Obtain consent before uploading third-party voice recordings.
• Use Gmail integration responsibly and comply with Google’s policies.